One of the greatest sources of confusion for computer users is the difference between a computer’s memory and its storage space. The confusion is not entirely the users’ fault. Overlapping terminology contributes, as does poor word choice. I’ll try to reduce confusion by differentiating the terms as well as talking about their overlap.
A classic example of this confusion is when a person receives an error message which states something about insufficient memory and the person thinks that they need to delete files from their computer to make more memory available. This is not the right action to take. Taking the error message at its face value, the proper response would be to close applications and files to free up memory. Alternatively, one could buy more memory for the computer. Let’s start to examine these terms.
Computers have two kinds of storage — temporary and permanent. A computer’s memory is used for temporary storage, while a computer’s hard drive is used for permanent storage. Whoever selected the term memory for temporary computer storage did the world a disservice since people tend to permanently store information in our memories. If I asked you to recall your first grade teacher’s name you could, most likely, tell me because that piece of information is stored in your memory, right? This is not how computers use their memory. A computer’s memory is also called RAM which is an acronym for Random Access Memory. A computer’s memory is where information is temporarily stored while it is being accessed or worked on. For example, if I’m updating my resume, then I double-click its icon to open it. This process of opening the file, copies it from its permanent home on the computer’s hard drive (aka hard disk drive or hard disk) into the computer’s memory. Once in memory, I can edit it. If the computer loses electrical power while I am updating my resume, the most recent changes I’d made are lost. This is because the information in a computer’s memory is only kept there while electrical power is supplied. To avoid losing my most recent changes, I need to save the file. The act of saving a file copies it back to the computer’s hard drive. The contents of a hard drive remain intact even if the computer is turned off or it loses electrical power some other way.
A simple analogy I use to help remember these terms is that memory is like your desk’s work space and your hard drive is like a filling cabinet. Your filing cabinet is typically large enough to store hundreds of file folders and thousands of pieces of paper. Your desktop work space is not large enough for all of these file folders and papers.